Board of Education Minutes, July 9, 2007
by Jan Tremblay
USD #224 Board of Education
July 9, 2007
8:00 p.m.
Clifton Clyde Grade School
Members Present
Renay Branfort, Kenton Brown, Frank Brownell, Steve Feight, Paula Kieffer, Jeff Koch, Steve Rogers
Others Present
Superintendent Roberts, Clerk Tremblay
Patrons: Luanne Willbrant, Edward Willbrant, Steve Mueller, Don Marrs
Call to Order
President Brown called the meeting to order at 8:00 p.m.
Approve the Consent Agenda
10d-Supplemental Contract and 11aa-Teachers Adding Endorsements were added
to the agenda. The minutes of the June 26th meeting were amended under Unfinished Business, Approve Administrative Contracts, to read “Superintendent and principal salaries were discussed”. Motion made by Brownell, seconded by Koch to approve the consent agenda as amended. Motion carried 7-0.
Elect Board President
Motion made by Branford, seconded by Rogers to nominate Frank Brownell as President of the USD 224 Board of Education. Motion carried 6-0-1. Brownell abstained and an abstention counts as a nay vote.
Elect Board Vice President
Motion made by Branfort, seconded by Rogers to nominate Jeff Koch as Vice President of the USD 224 Board of Education. Motion carried 6-0-1. Koch abstained and an abstention counts as a nay vote.
Approve Bills for Payment
After inquiring whether the custodial goods for the district had been bid out, motion made by Koch, seconded by Kieffer to approve bills for payment. Motion carried 7-0.
Review Correspondence
None
Receive Patron’s Comments
Luanne Willbrant addressed the board on district policy JGG Student Transportation. Her concerns were that their home is less than 2 ½ miles from the school of attendance and her children are not eligible for school transportation. She is requesting that the policy be changed to allow all students outside the city limits be provided transportation. Mr. Roberts will check into the costs involved of transporting all children outside the city limits.
Hear Board Member Reports
Brownell reported on the last meeting of the Smoky Hill Educational Service Center. The main topic was moving programs around as a cost-saving effort and the evaluation of the Executive Director.
Hear Building Reports
Mr. Roberts reported on the middle and grade schools
• Building maintenance is on schedule
• The roofing project at the middle school is underway
• As a safety measure, the trophy cases in the middle have been removed from the hallways, are being redone with safety glass and will be replaced in the entrance
• The furnace in the high school vo ag building needs to be replaced and bids have been received
• Summer School started on the 9th and 16 students are attending
Feight reported that he has received calls about the condition of the boy’s bathrooms and locker rooms in the middle school. This project is on the board’s list of capital projects for future action.
Unfinished Business
Architect: Don Marrs presented seven options to the board for accommodating the weight room needs of the high school. Some included a new cafeteria and new classrooms on the south end of the building, an addition between the vo ag building and the exterior classrooms, revamping the stage and the band room to eliminate accessibility issues, installing an elevator to the cafeteria for accessibility and constructing a free-standing building. The board will have a work session on July 23 at 7:00 p.m. at the high school to discuss the options in depth.
Administrative Salaries: Motion made by Koch, seconded by Brown to increase the high school principal salary by 2% and apply that to her fringe for the 2007-2008 year. Motion carried 7-0.
Motion made by Rogers, seconded by Brown to increase the superintendent salary to $75,000 for the 2007-2008 year. Motion failed 3-4. Kieffer, Koch, Branfort and Feight cast the nay votes. This motion did not have the support of Mr. Roberts as it exceeded the 2% given to the staff.
Motion made by Branfort, seconded by Kieffer to increase the superintendent/principal salary to $74,000 for the 2007-2008 year. Motion carried 6-1. Koch cast the nay vote.
Policy Change: Discussion only to district policy JGG covering transportation.
Supplemental Contract: Motion made by Rogers, seconded by Feight to approve the high school assistant volleyball contract with Sarah Chavey for the 2007-2008 school year. Motion carried 7-0.
New and Miscellaneous Business
Appoint Board Clerk and Deputy Clerk: Motion made by Branfort, seconded by Koch to appoint Jan Tremblay as Clerk of the Board and Susan Bouley as Deputy Clerk. Motion carried 7-0.
Appoint Board Attorney: Motion made by Koch, seconded by Feight to appoint Ryan and Mullin, LLC as Board Attorney. Motion carried 7-0.
Appoint Board Treasurer: Motion made by Kieffer, seconded by Branfort to appoint Susan Bouley as Clifton Clyde USD 224 Treasurer. Motion carried 7-0.
Select Representative to Serve on SHESC Board of Directors: Motion made by Feight, seconded by Branfort to appoint Kenton Brown as representative and Steve Feight as alternate representative for Smoky Hill Board of Directors. Motion carried 6-0-1. Brown abstained and an abstention counts as a nay vote.
Select Representative for KASB Governmental Relations Network: Motion made by Koch, seconded by Kieffer to appoint Renay Branfort as our representative for the KASB Governmental Relations Network. Motion carried 6-0-1. Branfort abstained and an abstention counts as a nay vote.
Establish 2006-2007 Meeting Dates, Times and Locations: Motion made by Feight, seconded by Koch to adopt the following resolution and alternate the meeting sites between Clifton and Clyde:
Resolution to Establish Regular Meeting Dates
Be it resolved that pursuant to K.S.A. 72-8205, the Board of Education of USD No. 224, Washington County, Kansas, at its regular meeting held July 9th, 2007, established the following meeting schedule for regular Board of Education meetings to be held the 2007 - 2008 school year:
DATE TIME PLACE
August 6 (M) 8:00 P.M. Middle School
(Reg. Mtg. & Budget Hearing)
September 10(M) 8:00 P.M. High School
October 1 (M) 8:00 P.M. Middle School
November 5 (M) 7:30 P.M. High School
December 3 (M) 7:30 P.M. Middle School
January 7 (M) 7:30 P.M. High School
February 4 (M) 7:30 P.M. Middle School
March 3 (M) 7:30 P.M. High School
April 7 (M) 8:00 P.M. Middle School
May 5 (M) 8:00 P.M. High School
June 2 (M) 8:00 P.M. Middle School
July 7 (M) 8:00 P.M. High School
All Board of Education meetings to be held at the Clifton Clyde High School Library in Clyde, Kansas or the Clifton Clyde Middle School Library in Clifton, Kansas, unless otherwise noted. If the established meeting is cancelled because of an emergency, within 24 hours of such cancellation, the board shall establish and give notice of the new meeting date and time.
The Board of Education reserves the right to adjourn any regular meeting to another time and place.
Motion carried 6-0-1. Brown abstained and an abstention counts as a nay vote.
Adoption Resolution to Establish Petty Cash Accounts: Motion made by Branfort, seconded by Feight to adopt the followingresolutions:
RESOLUTION TO ESTABLISH PETTY CASH FUND
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in emergencies.
WHEREAS, Kansas law authorized the establishment of petty cash funds;
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington County, Kansas that a petty cash fund designated as the District Office Building Petty Cash Fund is created for the purpose of receiving and expending funds for needed district expenditures in an emergency. The fund shall be in the amount of $1500.00.
The fund shall be administered by the building principal. The building secretary shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each school year. An itemized receipt shall be maintained for each expenditure. Any person authorized to administer a petty cash fund shall be bonded by the school district.
Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate fund of the school district.
The petty cash fund shall not be loaned or advanced against the salary of any employee.
Funds in the petty cash fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 9th day of July 2007.
RESOLUTION TO ESTABLISH PETTY CASH FUND
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in emergencies.
WHEREAS, Kansas law authorized the establishment of petty cash funds;
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington County, Kansas that a petty cash fund designated as the Clifton Clyde Grade School Building Petty Cash Fund is created for the purpose of receiving and expending funds for needed district expenditures in an emergency. The fund shall be in the amount of $500.00.
The fund shall be administered by the building principal. The building secretary shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each school year. An itemized receipt shall be maintained for each expenditure. Any person authorized to administer a petty cash fund shall be bonded by the school district.
Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate fund of the school district.
The petty cash fund shall not be loaned or advanced against the salary of any employee.
Funds in the petty cash fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 9th day of July 2007.
RESOLUTION TO ESTABLISH PETTY CASH FUND
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in emergencies.
WHEREAS, Kansas law authorized the establishment of petty cash funds;
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington County, Kansas that a petty cash fund designated as the Clifton Clyde Middle School Building Petty Cash Fund is created for the purpose of receiving and expending funds for needed district expenditures in an emergency. The fund shall be in the amount of $1500.00.
The fund shall be administered by the building principal. The building secretary shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each school year. An itemized receipt shall be maintained for each expenditure. Any person authorized to administer a petty cash fund shall be bonded by the school district.
Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate fund of the school district.
The petty cash fund shall not be loaned or advanced against the salary of any employee.
Funds in the petty cash fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 9th day of July 2007.
RESOLUTION TO ESTABLISH PETTY CASH FUND
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in emergencies.
WHEREAS, Kansas law authorized the establishment of petty cash funds;
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington County, Kansas that a petty cash fund designated as the Clifton Clyde High School Building Petty Cash Fund is created for the purpose of receiving and expending funds for needed district expenditures in an emergency. The fund shall be in the amount of $1500.00.
The fund shall be administered by the building principal. The building secretary shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each school year. An itemized receipt shall be maintained for each expenditure. Any person authorized to administer a petty cash fund shall be bonded by the school district.
Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate fund of the school district.
The petty cash fund shall not be loaned or advanced against the salary of any employee.
Funds in the petty cash fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 9th day of July 2007.
Motion carried 7-0.
Designate Attendance Officers: Motion made by Brown, seconded by Brownell to designate Mr. Roberts and Ms. Odgers as truancy officers for the 2007-2008 school year. Motion carried 7-0.
Designate Coordinators for Title VI, Title IX and ADA: Motion made by Koch, seconded by Brown to designate Mr. Roberts as Coordinator for Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990. Motion carried 7-0.
Designate Official Depositories for District Funds: Motion made by Kieffer, seconded by Feight to designate the First National Bank of Clifton, the Peoples Exchange Bank and the Elk State Bank of Clyde as the official depositories for district funds. Motion carried 6-0-1. Branfort abstained and an abstention counts as a nay.
Adopt Waiver for Requirements for GAAP: Motion made by Branfort, seconded by Feight to adopt the following resolution for generally accepted accounting principals:
RESOLUTION TO ADOPT GAAP WAIVER
WHEREAS the USD 224, Washington County, Kansas, has determined that the financial statements
and financial reports for the year ended June 30, 2008 to be prepared in conformity with the requirements of K.S.A. 75-1120a are not relevant to the requirement of the cash basis and budget laws of this state and are of no significant value to the USD 24 Board members or the general public of USD 224. And
WHEREAS there are not revenue bond ordinances or other ordinances or resolutions of said municipality
which require financial statements and financial reports to be prepared in conformity with said act for the year ended June 30, 2008.
NOW, THEREFORE BE IT RESOLVED, By the Board of USD 224, Washington County, Kansas, in regular meeting duly assembled this 9th day of July, 2007 that the said Governing Body requests the Director of
Accounts and Reports to waive the requirements of said law as they apply to USD 224 for the year ending
June 30, 2008.
BE IT FURTHER RESOLVED, that the said Governing Body shall cause its financial statement and financial reports of the said municipality to be prepared on the basis of cash receipts and disbursement as adjusted to show compliance with the cash basis and budget laws of this State.
Motion carried 7-0.
Appoint Food Service Representative: Motion made by Brown, seconded by Feight to appoint Jan Tremblay as the Food Service Representative for the 2007-2008 school year. Motion carried 7-0.
Appoint Hearing Officer for Free and Reduced Price Meal Application Appeals: Motion made by Kieffer, seconded by Brown to appoint Mr. Roberts as the hearing officer for free and reduced price meal application appeals for the 2007-2008 school year. Motion carried 7-0.
Adopt 1116 Hour Calendar: Motion made by Brownell, seconded by Koch to adopt the 1,116 hour school calendar for 2007-2008. Motion carried 7-0.
Designate KPERS Representative: Motion made by Branfort, seconded by Feight to appoint Jan Tremblay as the USD 224 District KPERS representative. Motion carried 7-0.
Designate Official District Newspapers: Motion made by Brown, seconded by Branfort to designate the Clyde Republican and the Clifton-Clyde News Tribune as the official district newspapers. Motion carried 7-0.
Insurance and Workman’s Compensation: Because of the dollar amount, Feight requested that the insurance package be bid out next year. Motion made by Rogers, seconded by Kieffer to accept the property, liability, vehicle and workman’s compensation insurance quote from Brooke Insurance Company. Motion carried 6-1. Feight cast the nay vote.
Review Capital Outlay Mill Levy Authority: The capital outlay resolution expires in July, 2011. This item was discussion only.
Adopt Early Payment Request Policy: Motion made by Feight, seconded by Branfort to allow payment of salaries and wages as stated in KSA 12-105b. Motion carried 7-0.
Appoint Freedom of Information Officer:
Motion made by Brown, seconded by Feight to appoint Mr. Roberts as the Freedom of Information Officer. Motion carried 7-0.
Resolution Establishing Activity Accounts:
Motion made by Branfort, seconded by Feight to establish activity accounts in accordance with the following resolution:
Resolution to Establish an Activity Fund
WHEREAS, the Board of Education of USD 224. Washington County, Kansas, has determined that the creation of an activity fund is an efficient method to pay expenses for student activities; and
WHEREAS, Kansas law authorized the establishment of school activity funds;
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD 224, Washington
County, Kansas, that an activity fund designated as the Clifton Clyde Grade School Activity
Fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.
The fund shall be administered by the Building Principal. The Building Secretary shall keep a
record of all receipts and expenditures of the fund and shall prepare and file with the Board a
statement showing all receipts, expenditures and balance at the end of each month and at the
end of each school year. Any person authorized to administer an activity fund shall be bonded by the school district.
Funds in the activity fund shall remain district funds but shall not be considered school money
for purposes of K.S.A. 72-8202d (b) and the provisions of K.S.A. 12-105b shall not apply.
ADOPTED by the Board of Education of USD 224, Washington County, and Kansas the 9th
day of July 2007.
Resolution to Establish an Activity Fund
WHEREAS, the Board of Education of USD 224. Washington County, Kansas, has determined
that the creation of an activity fund is an efficient method to pay expenses for student activities; and
WHEREAS, Kansas law authorized the establishment of school activity funds;
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD 224, Washington
County, Kansas, that an activity fund designated as the Clifton Clyde Middle School Activity
Fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.
The fund shall be administered by the Building Principal. The Building Secretary shall keep a
record of all receipts and expenditures of the fund and shall prepare and file with the Board a
statement showing all receipts, expenditures and balance at the end of each month and at the
end of each school year. Any person authorized to administer an activity fund shall be bonded by the school district.
Funds in the activity fund shall remain district funds but shall not be considered school money
for purposes of K.S.A. 72-8202d (b) and the provisions of K.S.A. 12-105b shall not apply.
ADOPTED by the Board of Education of USD 224, Washington County, and Kansas the 9th
day of July 2007.
Resolution to Establish an Activity Fund
WHEREAS, the Board of Education of USD 224. Washington County, Kansas, has determined
that the creation of an activity fund is an efficient method to pay expenses for student activities; and
WHEREAS, Kansas law authorized the establishment of school activity funds;
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD 224, Washington
County, Kansas, that an activity fund designated as the Clifton Clyde High School Activity
Fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.
The fund shall be administered by the Building Principal. The Building Secretary shall keep a
record of all receipts and expenditures of the fund and shall prepare and file with the Board a
statement showing all receipts, expenditures and balance at the end of each month and at the
end of each school year. Any person authorized to administer an activity fund shall be bonded by the school district.
Funds in the activity fund shall remain district funds but shall not be considered school money
for purposes of K.S.A. 72-8202d (b) and the provisions of K.S.A. 12-105b shall not apply.
ADOPTED by the Board of Education of USD 224, Washington County, and Kansas the 9th
day of July 2007.
Motion carried 7-0.
Approve PDC Points for 2006-2007:
Motion made by Feight, seconded by Branfort to approve the professional development points as presented. Motion carried 7-0.
Resolution to Establish Home Rule:
Motion made by Koch, seconded by Kieffer to establish home rule in accordance with the following resolution:
Resolution to establish Home Rule by Board of Education
WHEREAS, the Board of Education of Unified School District No. 224, Washington County, Kansas, has determined that the exercise of powers granted by the legislature is of benefit to the board and local patrons; and
WHEREAS, Kansas law authorizes the board to transact all school district business; and
WHEREAS, the board intends to adopt policies that the board deems appropriate to perform its constitutional duty to maintain, develop and operate local public schools; and
WHEREAS, the board acknowledges that the powers granted by law shall not be construed to relieve the boar from any obligations to comply with state law; and
WHEREAS, the board acknowledges that the powers granted by law and this resolution shall not be construed to relieve any other unit of government of its duties and responsibilities prescribed by law; and
WHEREAS, the board acknowledges that the powers granted by law do not create any responsibility on the part of the district to assume the duties or responsibilities that are required of another unit of government.
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 224,
Washington County, Kansas, that the board shall exercise the power granted by law and by this resolution.
ADOPTED by the Board of Education of Unified School District 224, Washington County, Kansas, the 9th day of July 2007.
Motion carried 7-0.
Destruction of Records: Motion made by Brown, seconded by Feight to adopt the resolution for destruction of records as follows:
RESOLUTION FOR DESTRUCTION OF RECORDS
BE IT RESOLVED THAT, the Board of Education of Unified School District No. 224, Washington
County, Kansas hereby authorizes the Clerk of the Board to Destroy the following records pursuantTo KSA 72-5369 and KSA 72-5370.
All records over the statutory limit of five (5) years
Excluding student and staff records
This is to certify that the above resolution was duly adopted by the Board of Education of Unified
School District No. 224, Washington County, Kansas, on the 9th day of July, 2007.
Motion carried 7-0.
Establish Student Fees and Mileage Reimbursement: After a discussing mileage reimbursement and student fees, the board decided to increase the mileage reimbursement from .38 to .43. Koch expressed concerns about revenues in the food service department falling short of expenditures.
Motion made by Rogers, seconded by Branfort to approve student fees for the 2007-2008 school year with no increases from the 2006-2007 school year, and mileage reimbursement at .43 a mile. Motion carried 5-2. Feight and Koch cast the nay votes.
Swim Lessons: Motion made by Kieffer, seconded by Rogers to approve USD 224 contributing $6.00 per in-district student to the Clifton and Clyde summer swim lesson fees. Motion carried 7-0.
Teachers Adding Endorsements: Motion made by Branfort, seconded by Brown that the district should support our teachers by paying the fee for the praxis test needed to add additional endorsements. Motion carried 7-0.
Superintendent Remarks:
Mr. Roberts reported on state test scores in math and reading from the spring of 2006 and 2007.
Overall mileage on the fleet is up 16,000 miles from the previous year.
Adjourn
The meeting was adjourned at 10:45 p.m. to July 23, 2007 at 7:00 p.m. at the high school.
*This is the unofficial record of the July 9, 2007 meeting of the Board of Education pending board approval at the regular August meeting.
