Board of Education Minutes, November 3, 2008
by Jan Tremblay
USD #224 Board of Education
November 3, 2008
7:30 p.m.
Clifton Clyde Middle School
Members Present
Renay Branfort, Kenton Brown, Frank Brownell, Paula Kieffer, Jeff Koch, Steve Rogers
Others Present
Superintendent David Roberts, Principal Cheryl Keim, Clerk Jan Tremblay, Mike Ryan,
School Attorney, Gary Bouley
Patrons: Danielle DeRusseau
Call to Order
The meeting was called to order at 7:30 p.m. by President Brown.
Approve the Consent Agenda
8c-Personnel; Superintendent Contract was added to the agenda. Motion made by
Branfort, seconded by Koch to approve the consent agenda as amended. Motion
carried 6-0.
Approve Bills for Payment
Motion made by Rogers, seconded by Brownell to approve the bills for
payment. Motion carried 6-0.
Review Correspondence
None
Receive Patrons Comments
None
Board Member Arrives
Feight arrived at 7:36 p.m.
Hear Board Member Reports
Report about KASB Regional Meeting: Mr. Roberts and Brown attended the
KASB Fall Regional meeting in Hanover on October 16th. They attended break-out
sessions presented by the math, science and vo ag teachers from Hanover. Another
session on school finance in large districts was presented.
The KASB Annual Convention will be December 5-7 in Wichita. Motion made by Koch,
seconded by Brownell to appoint Branfort as voting delegate to the convention and
Brown as the alternate. Motion carried 7-0.
Smoky Hill Service Center Report: Brown reported that the Smoky Hill Service
Center meeting was a teleconference where they will approved a contract for the
Chinese teacher. Students in our district can take this course over distance learning.
Hear Building Reports
Report from Mrs. Keim:
• The volleyball season ended successfully with the team advancing to the second
round of sub-state.
The cross county team sent seven members to the state meet on November 1st in
Wamego.
The football team won the district championship and will host Thunder Ridge
(Kensington) on November 4th for the regional game.
• The students have completed the MAP testing for this year.
Report from Mr. Roberts:
• The grade and middle schools will have a faculty meeting on November 5th to
discuss MAP test results.
• November 10th will be a 2-hour late start. Staff will work on school improvement,
best practices and MAP test results.
• The new sound system has been installed in the middle school gym.
• The middle school started basketball practice and will play in a pre-season
tournament on the 10th.
• The school received a $999 grant from Blue Cross Blue Shield. This will purchase
equipment to measure pulse rates during exercises in PE.
We also received a grant from Kansas Coordinated School Health for $3000 for
physical activity awareness through walking.
The board extends their congratulations to all of the high and middle school athletes
for their successful seasons.
Unfinished Business
Adopt GAAP Waiver: Due to incorrect dates in the original GAAP resolution in July,
the auditors recommended that a new resolution be passed. Motion made by
Brownell, seconded by Feight to adopt the GAAP waiver resolution as presented:
RESOLUTION
Whereas the USD 224, Washington County, Kansas, has determined that the financial
statements and financial reports for the year ended June 30, 2009 to be prepared in
conformity with the requirements of K.S.A. 75-1120a are not relevant to the requirement
of the cash basis and budget laws of this state and are of no significant value to the USD
224 Board members or the general public of USD 224.
And Whereas, there are not revenue bond ordinances or other ordinances or resolutions of
said municipality which require financial statements and financial reports to be prepared in
conformity with said act for the year ended June 30, 2009.
Now Therefore Be It Resolved, by the Board of USD 224, Washington County, Kansas, in
regular meeting duly assembled this 3rd day of November, 2008, that the said Governing
Body requests the Director of Accounts and Reports to waive the requirements of said law
as they apply to USD 224 for the year ending June 30, 2009.
Be It Further Resolved, that the said Governing Body shall cause its financial statement
and financial reports of the said municipality to be prepared on the basis of cash receipts
and disbursement as adjusted to show compliance with the cash basis and budget laws of
this State.
Adopted by the Board of Education of USD No. 224, Washington County Kansas, the 3rd
day of November, 2008.
Motion carried 7-0.
Superintendent’s Evaluation: Forms were handed out and the evaluation will be
done at the December meeting.
Personnel; Superintendent Contract: Motion made by Branfort, seconded by
Koch to enter into executive session for a period of fifteen minutes to discuss non-
elected personnel matters in order to protect the privacy interests of the individuals to
be discussed. Motion carried 7-0.
The board entered into the session at 7:57 p.m. and reconvened in open session at
8:12 p.m.
Motion made by Branfort, seconded by Brownell to extend the executive session for a
period of ten minutes. Motion carried 7-0.
The board entered into the executive session at 8:12 p.m. and reconvened in open
session at 8:22 p.m. Mr. Roberts was invited into the session.
Motion made by Koch, seconded by Branfort to accept the resignation, with sincere
appreciation, of David Roberts as superintendent of USD 224 and principal of Clifton
Clyde Middle and Grades schools, effective June 30, 2009. Motion carried 7-0.
New and Miscellaneous Business
Telephone and Internet Service: Mr. Roberts has been in contact with Twin Valley
Telephone regarding updating the phone lines in the district office and middle
school. Further information will be available at the December meeting.
Accept Gift: Motion made by Rogers, seconded by Brownell to accept the gift from
Sara Robison, grandparent of Zach Leiszler, for the purchase of library books at the
grade school. Motion carried 7-0.
Facilities and Capital Projects: Mr. Roberts handed out a list of capital
improvement projects for board consideration. Gary Bouley was in attendance to
answer questions from the board. They will get some preliminary costs and set a date
for a work session.
After studying the transportation inventory, it was proposed to budget for a new bus
next year.
Student: Motion made by Branfort, seconded by Feight to enter into executive
session for a period of 15 minutes to discuss matters affecting a student in order to
protect the privacy interests of the individual to be discussed. Motion carried 7-0.
The board entered into the session at 8:58 p.m. and reconvened in open session at
9:13 p.m.
Mr. Roberts, Mrs. Keim and Mike Ryan were invited into the session.
Motion made by Koch, seconded by Brownell to extend the executive session for a
period of five minutes. Motion carried 7-0.
The board entered into the executive session at 9:14 p.m. and reconvened in open
session at 9:19 p.m. Mr. Roberts, Mrs. Keim and Mike Ryan were invited into the
session.
The board extended their appreciation to Mrs. Keim for the way she has handled the
adverse situations at the high school.
Superintendent Remarks
November 10th will be a late-start day.
December 5-7 is the KASB Convention in Wichita.
The students in the district received 14 out of 14 Standard of Excellence in math and
reading.
Adjourn
The meeting was adjourned at 9:26 p.m.
*This is the unofficial record of the November 3, 2008 meeting of the Board of
Education pending board approval at the regular December meeting.
