Board of Education Minutes, May 4, 2009
by Jan Tremblay
Clifton Clyde USD 224
Board of Education Meeting
May 4, 2009, 8:00 p.m.
Clifton Clyde Middle School
Members Present
Renay Branfort,Kenton Brown, Frank Brownell, Steve Feight, Paula Kieffer, Jeff Koch,
Steve Rogers
Others Present
Superintendent David Roberts, Principal Cheryl Keim, Clerk Jan Tremblay, Gary Bouley,
Lana Moore, Kaysie Francis, Trudy Reed, Nick Adkins, Mike Duever, Dave Merica, Russ
Steinbrock, Ken McClanahan
Patrons: Brian Pekarek, Deb Ohlde, Veronica Barrington, Scott Seifert, Dean Michaud,
Barb Hubert
Call to Order
President Brown called the meeting to order at 8:00 p.m.
Approve Consent Agenda
7c was changed to National Honor Society Trip and 9c-City of Clyde Emergency Shelter
Agreement was added to the shortened agenda. Motion made by Brownell, seconded by
Feight to approve the consent agenda as amended. Motion carried 7-0.
Approve Bills for Payment
Koch noted that there are still two high school activity accounts that have negative balances. Motion made by Rogers, seconded by Kieffer to approve the bills for payment. Motion carried 7-0.
Review Correspondence
Thank yous were received from the KAYS organization for allowing them to host the
Unit Conference and from Connie Winter and Jane Meyer for support with the Family Fun
Night.
Receive Patron’s Comments
Deb Ohlde, board member elect, reported on the KASB New Board Member Workshop in
Great Bend and Spring Regional Meeting in Manhattan. New board members receive a lot
of information on the history of school boards and their responsibilities as board
members. Mark Tallman was the keynote speaker at the spring regional meeting, with
school funding as the main issue being discussed.
Hear Board Member Reports
Service Center Report: Brown attended the SHESC meeting last week. The discussion
was that resources are not being utilized at the service center and the non-renewal of two
staff members.
Hear Building Reports
Report from Mrs. Keim:
- State assessment in science are complete. Results are not in yet.
- The FBLA banquet was held on April 25th.
- The track teams have three more meets. Regionals are May 22nd and the state meet starts May 29th.
- The high school hosted an open house on April 30th with a music program and art, industrial arts and vo ag displays.
- Eight students to went Wichita to compete in state forensics.
- Senior awards night is May 12th, underclassmen awards on May 18th and graduation is May 17th.
Report from Mr. Roberts:
- State assessments are complete. The data looks good but has not been finalized.
- Middle school BVL track meet is May 7th. USD 224 hosts the meet to be held at Washington.
- Awards night and dance for the middle school is May 15th at 6:30 p.m.
- Middle school promotion is May 18th at 7:00 p.m.
- Staff Appreciation dinner is May 20th at 6:30 p.m. at the Clifton American Legion.
The National Honor Society requests transportation to go on a field trip to Omaha on May
11th. They would go and return the same day. Motion made by Koch, seconded by Branfort to provide transportation for the National Honor Society to go to Omaha on May
11th. Motion carried 7-0.
Athletic Directors:
Nick Adkins: Adkins reported that the middle school track team has had a very successful
year. CCMS will host the league meet on May 7th at Washington. Needs for next year
include:
- New wiring on the discus cage
- Gym floor needs refinishing
- Scoreboard in gym needs replaced and new end mats
- The longjump area on the track needs to be repaired
Ken McClanahan: McClanahan reported that the scheduling is done for next year and
football has a full schedule. The officials have been contracted for football and basketball
games. In the summer he does all the scheduling of league games for the Twin Valley
League schools. The number of Friday night home games varies for all of the
schools. Needs of the athletic department include:
- Track needs sprayed
- Windows on crows nest need to be replaced
- Gym floor needs to be refinished
- Football field needs to be overseeded, sprayed for weeds and ants
- Two projects from last year - rebricking of flagpole and stairs to crows nest - are complete.
As a cost saving measure, the board discussed the pros and cons of having one athletic
director for the district.
Unfinished Business
Budget Hearing: Motion made by Koch, seconded by Branfort that the republished
budget for FY 2009 be adopted as presented. Motion carried 7-0.
Ideas discussed were raising the LOB, cutting classroom aides, going to a 4-day week,
putting a cap on professional development, cutting back on overtime. The board feels that
we need to find $45,000 in non-labor costs to cut for the coming year.
Resignations: Motion made by Branfort, seconded by Brownell that the resignations of
Terry Zuelow, music; Peggy Wambold, art; Keri Feight, KAYS and Sheri Ryser, high school
cheerleading sponsor be accepted with thanks for their service. Motion carried 7-0.
Supplemental Contracts: Mike Duever, FFA sponsor, reported to the board on his
supplemental contract of 20 days and how he utilizes that time. He does leadership training,
county fairs, officer retreat, state FFA, works in the vo ag shop, and inventory and
maintenance of tools,
Motion made by Branfort, seconded by Brownell to enter into executive session for a period
of five minutes to discuss non-elected personnel matters in order to protect the privacy
interests of the individuals to be discussed. Motion carried 7-0.
The board entered into the session at 10:02 p.m. and reconvened in open session at 10:07 p.
m.
Mr. Roberts Mrs. Keim were invited into the session.
Motion made by Feight, seconded by Branfort to extend the executive session for a period of
twenty minutes. Motion carried 7-0.
The board entered into the session at 10:08 p.m. and reconvened in open session at 10:28 p.
m.
Mr. Roberts Mrs. Keim were invited into the session.
Motion made by Feight, seconded by Brownell to extend the executive session for a period of
five minutes. Motion carried 7-0.
The board entered into the session at 10:29 p.m. and reconvened in open session at 10:34 p.
m.
Mr. Roberts Mrs. Keim were invited into the session.
Motion made by Brownell, seconded by Branfort to eliminate the ten day supplemental
contract for the guidance counselor. Motion carried 7-0.
Motion made by Branfort, seconded by Rogers that all of the supplemental contracts be
approved for the 2009-10 school year as presented. Motion carried 5-2. Feight and Koch
cast the nay votes.
Koch requested that the board minutes note that he wanted all of the supplemental contracts
to be voted on individually.
Approve Fire Alarm Bids: Bids received for the fire alarm project were:
Hamel Electric $25,723.00
Midwest Security Systems $16,454.54
Motion made by Feight, seconded by Brownell to accept the bid of $16,454.54 from Midwest Security
Systems for installation of approved fire alarm system for the high school, and $950
to Taylor RyMar Corporation for a PE (physical engineer) stamp. Motion carried 7-0.
Approve Summer School Contracts: Thirty-four grade school students and nine middle
school students have been recommended by their teachers for summer school.
Motion made by Koch, seconded by Branfort that contracts for Lana Moore, Trudy Reed
and Kaysie Francis to teach summer school from July 6 through July 30, 2009 be
approved. Motion carried 7-0.
Bus Bids: Bids received for a bus to be purchased in the next fiscal year were:
George Motor Co., Inc. $82,334.00
Midwest Bus Sales, Inc. $86,188.18
Allied Bus Sales $85,966.00
Motion made by Branfort, seconded by Brownell that we approve the bid of $82,334 from
George Motor Co., Inc. for the purchase of a 2009 bus. Motion carried 7-0.
Negotiation: Motion made by Koch, seconded by Brownell to enter into executive session
for a period of ten minutes to discuss negotiations in order to protect the public interest in
negotiating a fair and equitable contract. Motion carried 7-0.
The board entered into the session at 10:52 p.m. and reconvened in open session at 11:02 p.
m.
Mr. Roberts Mrs. Keim were invited into the session.
Auditor Service Bids: Proposals received for audit services were:
Berberich Trahan & Co., CPA FY09-$10,500; FY10-$11,000; FY11-$11,650
Kickharfer & Associoate, PA $ 6,695 $ 6,695 $ 6,695
Mapes & Miller, CPA’s $ 7,100 $ 7,500 $ 8,000
Varney & Associates, CPAs, LLC $ 6,400 $ 6,400 $ 6,400
Motion made by Branfort, seconded by Brownell to approve the contract for auditor services
from Kickhaefer & Associate, PA for FY09-$6,695, FY10-$6,695 and FY11-$6,695. Motion
carried 7-0.
New & Miscellaneous Business
Technology Needs (summer purchases): David Merica presented a list of technology
needs for the district totally $52,742.55. The board discussed where cuts could be made and
asked that it be trimmed by $2,000.
Motion made by Branfort, seconded by Koch to approve the proposed 2009-2010
technology expenses at $50,000. Motion carried 7-0.
Grade School Configuration: Discussion only. Russ Steinbrock presented a plan to the
board on reconfiguring the classrooms at the grade school. This would involve taking out
walls and moving grades around so the larger classes will have more space. The board
would like look at the rooms and have cost estimates before approving the plan.
City of Clyde Emergency Shelter Agreement: The board was concerned about liabilities
issues if designated agents were not available to open the high school in an emergency
situation. The consensus was to have Mr. Roberts and Mike Ryan work out the details and
draft a new agreement addressing this issue.
Superintendent Remarks
Mr. Roberts reminded the board of the Staff Appreciation Dinner on May 20th at the Clifton American
Legion.
Adjourn
The meeting was adjourned at midnight.
*This is the unofficial record of the May 4, 2009 Board of Education meeting pending board approval at the regular June meeting.
