Board of Education Minutes, May 3, 2010
by Jan Tremblay
Clifton Clyde USD 224
Board of Education Meeting
May 3, 2010, 8:00 p.m.
Clifton Clyde Middle School
Members Present
Renay Branfort, Frank Brownell, Paula Kieffer, Dean Michaud, Deb Ohlde, Scott Seifert
Others Present
Superintendent Brian Pekarek, Principal Cheryl Keim, Clerk Jan Tremblay, Gary Bouley,
Dave Merica, Bryn Peterson, Kaysie Francis, Ken McClanahan, Nick Adkins,
Patrons: Steve Keim, Jay Connolly, Trevor Barnes, April Fahey, Andrea Long, Curtis Long, Gary Carlson, Gloria Kahrs, Jody Sipe, Cindy Francis, Norman Francis, Kieran Wurtz, Russ Steinbrock
Call to Order
President Brownell called the meeting to order at 8:00 p.m.
Approve Consent Agenda
8d-Preschool/Kindergarten Numbers and Breakfasts, 8f-Executive Session, 9i-Approval of Neighborhood Revitalization Program were added to the agenda. 9a-Technology Plan was moved to 8e, 9b-Athletics Budget was moved to 9a, 9b was changed to Discussions on
Track, FBLA and Other KSHSAA Activities and 9g was changed to Sale of USD 224 Land Near CCGS and Sale of 500 Gallon Fuel Tank. 9i-Superintendent Contract was eliminated.
Motion made by Michaud, seconded by Ohlde to approve the consent agenda as amended. Motion carried 6-0.
The consent agenda included accepting a $4,000 grant from KS Parks/Wildlife, a $160 grant for Vic Koch, $475 for Barb George, $500 for Trudy Reed and a $1,250 grant for Kaysie
Francis, all from the Woods Charitable Trust.
Approve Bills for Payment
Motion made by Seifert, seconded by Branfort to approve the bills for payment. Motion
carried 6-0.
Review Correspondence
None
Receive Patron’s Comments
Trevor Barnes addressed the board in support of FBLA. He stated that students benefit a lot from the national convention and that academics needs board support as much as athletics.
Branfort also spoke in support of FBLA and the honor that they bring to the district and that no other group has to come before the board to ask for financial help.
Board Members Arrive
Feight arrived at 8:08 p.m.
Hear Board Member Reports
Requests for Next Month’s Agenda: None
Service Center Report: At the last meeting of the Smoky Hill Service Center the board of directors evaluated Larry Patrick, the service center director.
Hear Administrator and Student Reports
Report from Mrs. Keim: No questions or comments from the board on the submitted
report.
Report from Mr. Pekarek: No questions or comments from the board on the submitted
report.
New Business
First Viewing of CCGS Handbook for 10-11: Discussion only.
First Viewing of USD 224 Employee Handbooks for 10-11: Discussion only.
KASB Contract for 10-11: Motion made by Branfort, seconded by Ohlde to renew the
contract for KASB services/legal assistance for the 2010-11 fiscal year. Motion carried 7-0.
Preschool/Kindergarten Numbers and Breakfasts: Bryn Peterson: USD 224
currently accepts all students in the district even though the state only funds 7 FTE which is 14 at-risk students. This year’s pre-kindergarten class has 26 students and 3 adults in the
classroom. Next year’s class could be 30-34 students so there would be no funding for
possibly 20 kids. If another adult was added to the classroom, then the ratio of adult to
student would be basically the same.
Several different scenarios have been explored and presented at the public meetings held in April. Mrs. Peterson addressed the board on the classroom format and the breakfast
program. She feels that the current format works very well and that the breakfast time is a learning experience as well as a good start to the day.
It was the consensus of the board to send out a survey to next year’s pre kindergarten
parents for their input on the format for the 2010-11 class.
USD 224 Technology Plan: Dave Merica: The technology plan proposed by Mr. Merica includes:
• 20 new laptops with 1 year warranty @ $764 each
• 5 monitors @ $139 each
• wireless mouse @ $40
• digital recorder @ $300
• e-mail server @ $3,650
• Powerschool tech support @ $2,500
• Symantec and Barracuda renewals @ $2,700
• 3 projectors @ $713 each
• 130 Microsoft Office Pro 2010 @ $56.67 each or Standard Word, Excel, PowerPoint, Outlook @ $45.87 each
• CSI tech work @ $1,00
• Toner and printer supplies @ $3,406.1
• CD’s, DVDs, mouse pads, cd sleeves, screen cleaner, etc @ $500
After discussion, motion made by Feight, seconded by Kieffer to approve $39,500 in
technology purchases for USD 224 for 2010-11. Motion carried 6-1. Branfort cast the nay vote.
Mr. Merica asked the board about how they want to dispose of outdated computers. It was
decided to wait until other surplus is identified and dispose of them at a later date.
Executive Session on Personnel: Motion made by Branfort, seconded by Feight to enter into executive session for a period of ten minutes to discuss non-elected personnel in order to protect privacy interests of the individuals to be discussed. Motion carried 7-0.
The board entered into the session at 8:55 p.m. and reconvened in open session at 9:05 p.m.
Mr. Pekarek was invited into the session.
Motion made by Branfort, seconded by Ohlde to extend the session for ten minutes. Motion carried 7-0.
The board entered into the session at 9:06 p.m. and reconvened in open session at 9:16 p.m.
Mr. Pekarek was invited into the session.
Unfinished Business
USD 224 Athletics Budget Report; Nick Adkins and Ken McClanahan: Mr. Adkins gave the board a summary of the middle school athletic expenditures in the activities account. They started the year with a balance of $4,120, had receipts of $2,855, expenditures of $3,020 and an adjustment of $175 for a current balance of $3,780. The receipts consist of student towel fees and gate receipts from ballgames. Expenditures include payments to officials,
sales tax, game entry fees, sales tax, food for concessions and some miscellaneous items.
He said that the gym needs some new mats and they will still need to purchase letters and
bars for the athletes. He also stated that Washington County Schools may start charging for the use of their track facilities.
Mr. McClanahan reported on the athletic expenditures and receipts at the high school. They had a beginning balance of $8,681, receipts of $30,732, and expenditures of $26,852 for a
current balance of $12,753. Receipts come from gate receipts from ballgames and towel
fees. Expenditures include payments to officials, KSHSAA, entry fees, athletic banquet,
sports equipment and some miscellaneous expenses. They still have the gym tarp to pay for at $2,400 and hope to carry over at least $9,000 to next year.
There is a possibility of 14-16 athletes going to state track meet and will stay one night. The board has always paid for the hotel rooms
Discussions on Track, FBLA and other KSHSAA Activities: The board discussed
how to determine which group will get funding for state and national competitions. They will try to figure out a method that would be equitable to all groups in the future.
Motion made by Branfort, seconded by Feight to pay the registration for the ten students who qualified for FBLA nationals. Motion carried 4-3. Kieffer, Michaud and Seifert cast the nay votes.
HVAC and Geothermal Options at CCHS: Jay Connelly: Mr. Connelly reported to the board on some estimates for the HVAC system at the high school. He did specifications on both conventional and geothermal systems for classrooms on the east side of the school.
The estimate for the geothermal heating and cooling system is $157,275 and the estimate for the above-ceiling heat pump system if $29,539.
After much discussion, because of the costs of the systems, it was consensus of the board to have Mr. Connelly continue his approved projects for this year and revisit the high school
HVAC at a later date.
USD 224 Driver’s Education Contract: Motion made by Seifert, seconded by Michaud to approve the Drivers Education contract with Kathy Robinson as presented. Motion carried 7-0.
Second Viewing of CCHS and CCMS Handbooks for 10-11: Motion made by Branfort, seconded by Ohlde to approve the CCHS handbook for 10-11 after amending the starting and ending times for staff days according to the negotiated agreement. Motion carried 6-1.
Kieffer cast the nay vote.
Motion made by Branfort, seconded by Brownell to approve the CCMS handbook for 10-11. Motion carried 7-0.
Second Viewing of Retiring Teacher Contract from KASB: Motion made by Seifert, seconded by Branfort to approve the Retiring Teacher contract form from KASB. Motion carried 7-0.
Sale of USD 224 Land Near CCGS and Sale of 500 Gallon Fuel Tank: Motion made by Branfort, seconded by Ohlde to accept the bid of $1,500 from Lisa and Eddie Fahey to
purchase the 60’ x 100’ piece of land northwest of CCGS, providing that a clear title can be established. Motion carried 7-0.
Motion made by Feight, seconded by Brownell to accept the bid of $426.50 from Marc
DeRusseau to purchase the 500 gallon fuel tank. Motion carried 7-0.
CCHS Principal Contract: Motion made by Branfort, seconded by Seifert to enter into
executive session for a period of ten minutes to discuss non-elected personnel in order to
protect the privacy interests of the individuals to be discussed. Motion carried 7-0.
The board entered into the session at 11:40 p.m. and reconvened in open session at 11:50 p. m.
Mrs. Keim was invited in for the last five minutes.
Approval of Neighborhood Revitalization Program: Motion made by Ohlde, seconded by Kieffer to adopt the following resolution:
NEIGHBORHOOD REVIATLIZATION PLAN
FOR CLOUD COUNTY KANSAS, APRIL 2010
A Resolution of the Board of Education of Unified School District No. 224 adopting the
“Neighborhood Revitalization Plan for Cloud Count, Kansas, April 2010” and authorizing
entering into an Interlocal Agreement for the administration of the plan.
BE IT RESOLVED BY THE BOARD OF EDUCATION:
Section 1. Finding. The Board has reviewed the “Neighborhood Revitalization Plan for
Cloud County, Kansas, April 2010” as adopted by the Cloud County Board of County
Commissioners (hereafter the “Plan”), and finds and determines that the property within
the District which lies within the Neighborhood Revitalization District, as set out in Exhibit
A to the Plan, meets the definition of “neighborhood revitalization area “ in K.S.A. 12-17,115(c).
Section 2. Plan Adoption. The Plan is hereby adopted and incorporated by reference as if
fully set out herein.
Section3. Interlocal Agreement. The President is authorized, on behalf of the Board, to enter
into an interlocal agreement with Cloud County, USD Nos. 333, 334, Cloud County Community
College, and the cities of Aurora, Clyde Concordia, Glasco, Jamestown and Miltonvale, as
necessary to implement the Plan, as provided for in KSA 12-17,119.
Section 4. Effective Date. This resolution shall take effect and be in force as of May 3, 2010.
ADOPTED BY the Board of Education this 3rd day of May, 2010.
Motion carried 7-0.
Superintendent Remarks
Mr. Pekarek received a request from Tina Savage to take the seniors in the National Honor Society to Omaha on a field trip. This takes board approval since it is over 150 miles.
Motion made by Branfort, seconded by Brownell to allow Mrs. Savage to take the National Honor Society seniors to Omaha and provide the transportation. Motion carried 7-0.
Baccalaureate is scheduled for May 19th at St. John the Baptist Catholic Church in Clyde. Reverend Sizemore is looking for a member of the board to speak.
Adjourn
The meeting was adjourned at 12:04 a.m.
*This is the unofficial record of the May 3, 2010 meeting of the Board of Education pending board approval at the regular June meeting.
