Board of Education Minutes, July 6, 2009
by Jan Tremblay
Clifton Clyde USD 224
Board of Education Meeting
July 6, 2009, 8:00 p.m.
Clifton Clyde Grade School
Members Present
Renay Branfort, Frank Brownell, Steve Feight, Paula Kieffer, Debra Ohlde, Scott Seifert
Others Present
Superintendent Brian Pekarek, Principal Cheryl Keim, Clerk Jan Tremblay
Patrons: Veronica Barrington
Appoint Interim President
It was the consensus of the board to appoint Frank Brownell as the interim president until a
new board president is elected.
Call to Order
Interim-President Brownell called the meeting to order at 8:00 p.m.
Approve Consent Agenda
10d-Negotiations, 10e-Personnel and 11aa-Energy Audit were added to the agenda. Motion
made by Seifert, seconded by Brownell to approve the consent agenda as amended. Motion
carried 6-0.
Elect Board President
Motion made by Branfort, seconded by Feight to nominate Frank Brownell as President of
the USD 224 Board of Education. No other nominations were presented. Motion carried 5-
0-1. Brownell abstained and an abstention is counted as a nay vote.
Elect Board Vice-President
Motion made by Feight, seconded by Brownell to nominate Renay Branfort as Vice-
President of the USD 224 Board of Education. No other nominations were
presented. Motion carried 5-0-1. Branfort abstained and an abstention is counted as a nay
vote.
Approve Bills for Payment
Feight inquired about the payment to the Kansas Board of Regents. This money was
received as a grant to expand the bandwidth for internet services with Twin Valley
Telephone. The project was not implemented by the deadline and the funds had to be
returned.
The board also discussed our cell phone provider bills with US Cellular and Alltel. Mr.
Pekarek reported that all of the cell phone plans in the district are being combined into one
plan with US Cellular. Motion made by Branfort, seconded by Kieffer to approve the bills for
payment. Motion carried 6-0.
Review Correspondence
Athank you was received from the FBLA students and Irma Blaha thanking the board for
their support of their trip to the national convention in California.
A thank you was also received from Irma Blaha for the Staff Appreciation Dinner.
Receive Patron’s Comments
None
Hear Board Member Reports
Service Center Report: None
Hear Building Reports
Report from Mr. Pekarek:
• The wall project at the grade school is complete.
• Fire alarms will be installed in the PreK room
• The concrete on the north side of the grade school is complete.
• A concrete retaining wall was poured on the playground. Cleanup work will be done
and new wood chips put down. The basketball goals will be repaired and one will be
moved.
• The floors at the middle school are in the process of being resurfaced.
• The high school gym floor should be complete soon.
• Mr. Pekarek met with Gary Bouley for a report on when summer projects will be
complete.
• The bus inspection in ongoing.
• Summer School started today with 25 students in attendance.
Report from Mrs. Keim:
• The fire alarm system installation is in progress.
• The roofing project on the art/weight room is complete. Some water damage occurred
but has been repaired.
• The football field is being watered accordingly.
• The heating/ac project in the FACS room will start soon.
• The gym floor work has incurred some problems with the paint colors and contractors,
but is ongoing.
• The fire alarm system project is taking longer than anticipated, but custodial staff is
working around them. Deadlines will be placed on future projects.
around them. Deadlines will be placed on future projects.
• Mrs. Keim discussed homecoming for next year and the possibility of having the parade
on Thursday evening instead of Friday afternoon. The student council will work out the
details of this.
T The board toured the grade school and grounds.
Unfinished Business
Approval of Budget/Goal Workshop on July 13th as a Meeting Date: Motion made
by Branfort, seconded by Kieffer that we approve the Budget/Goal Workshop on July 13th
as a meeting date at 6:30 p.m. at the middle school library. Motion carried 6-0.
Approval of Southwest Plains Regional Service Center Contract: Motion made by
Seifert, seconded by Kieffer to approve the Southwest Plains Regional Service Center
contract at $2,000. Motion carried 6-0.
City of Clyde Emergency Preparedness Agreement Update: Motion made by
Branfort, seconded by Feight to accept the Emergency Preparedness Agreement with the
City of Clyde as presented. Motion carried 6-0.
Negotiations: Motion made by Branfort, seconded by Seifert to enter into executive
session for a period of ten minutes to discuss negotiations in order to protect the public
interest in negotiating a fair and equitable contract. Motion carried 6-0.
The board entered into the session at 9:03 p.m. and reconvened in open session at 9:13 p.m.
Mr. Pekarek was invited into the session.
Personnel: Discussion on supplemental contracts.
New & Miscellaneous Business
Appoint Board Clerk and Deputy Clerk: Motion made by Feight, seconded by Kieffer
to appoint Jan Tremblay as Clerk of the Board and Susan Bouley as Deputy Clerk. Motion
carried 6-0.
Appoint Board Attorney: Motion made by Branfort, seconded by Feight to appoint Ryan
and Mullin, LLC as board attorney. Motion carried 6-0.
Appoint Board Treasurer: Motion made by Kieffer, seconded by Ohlde to appoint Susan
Bouley as Clifton Clyde USD 224 treasurer. Motion carried 6-0.
Select Representative to Serve on Smoky Hill Board of Directors: Motion made by
Feight, seconded by Ohlde to appoint Frank Brownell as representative and Renay Branfort
as alternate representative for Smoky Hill Board of Directors. Motion carried 6-0.
Select Representative for KASB Governmental Relations Network: Motion made by
Feight, seconded by Kieffer to appoint Renay Branfort as our representative for the KASB
Governmental Relations Network. Motion carried 5-0-1. Branfort abstained and an
abstention counts as a nay vote.
Establish 2008-2009 Meeting Dates, Times and Location: Motion made by Seifert,
seconded by Branfort to adopt the Resolution to Establish Regular Meeting Dates as
presented:
RESOLUTION
Be it resolved that pursuant to K.S.A. 72-8205, the Board of Education of USD No. 224, Washington
County, Kansas, at its regular meeting held July 6th, 2009, established the following meeting schedule for
regular Board of Education meetings to be held the 2009 - 2010 school year:
DATE TIME PLACE
August 3 (M) 8:00 P.M. High School
September 8(T) 8:00 P.M. Middle School
October 5 (M) 8:00 P.M. High School
November 2 (M) 7:30 P.M. Middle School
December 7 (M) 7:30 P.M. High School
January 4 (M) 7:30 P.M. Middle School
February 1 (M) 7:30 P.M. High School
March 1 (M) 7:30 P.M. Middle School
April 5 (M) 8:00 P.M. High School
May 3 (M) 8:00 P.M. Middle School
June 7 (M) 8:00 P.M. High School
July 5 (M) 8:00 P.M. Middle School
All Board of Education meetings to be held at the Clifton Clyde High School Library in Clyde, Kansas or
the Clifton Clyde Middle School Library in Clifton, Kansas, unless otherwise noted. If the established
meeting is cancelled because of an emergency, within 24 hours of such cancellation, the board shall
establish and give notice of the new meeting date and time.
The Board of Education reserves the right to adjourn any regular meeting to another time and place.
Motion carried 6-0.
Adopt Resolution to Establish Petty Cash Accounts: Motion made by Branfort,
seconded by Ohlde to adopt resolutions to establish petty cash accounts as presented:
RESOLUTIONS
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that
the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in
emergencies.
WHEREAS, Kansas law authorized the establishment of petty cash funds.
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington
County, Kansas that a petty cash fund designated as the Clifton Clyde High School Petty Cash Fund is
created for the purpose of receiving and expending funds for needed district expenditures in an
emergency. The fund shall be in the amount of $1500.00.
The fund shall be administered by the building principal. The building secretary shall keep a record of all
receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all
receipts, expenditures and balance at the end of each school year. An itemized receipt shall be maintained
for each expenditure. Any person authorized to administer a petty cash fund shall be bonded by the
school district. Upon proper report to the board, the petty cash fund shall be replenished by payment
from the appropriate fund of the school district.
The petty cash fund shall not be loaned or advanced against the salary of any employee.
Funds in the petty cash fund shall remain district funds but shall not be considered school money for
purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply.
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 6th day of July,
2009.
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that
the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in
emergencies.
WHEREAS, Kansas law authorized the establishment of petty cash funds.
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington
County, Kansas that a petty cash fund designated as the Clifton Clyde Middle School Petty Cash Fund is
created for the purpose of receiving and expending funds for needed district expenditures in an
emergency. The fund shall be in the amount of $1500.00.
The fund shall be administered by the building principal. The building secretary shall keep a record of all
receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all
receipts, expenditures and balance at the end of each school year. An itemized receipt shall be maintained
for each expenditure. Any person authorized to administer a petty cash fund shall be bonded by the
school district. Upon proper report to the board, the petty cash fund shall be replenished by payment
from the appropriate fund of the school district.
The petty cash fund shall not be loaned or advanced against the salary of any employee.
Funds in the petty cash fund shall remain district funds but shall not be considered school money for
purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply.
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 6th day of
July, 2009.
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that
the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in
emergencies.
WHEREAS, Kansas law authorized the establishment of petty cash funds.
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington
County, Kansas that a petty cash fund designated as the District Office Building Petty Cash Fund is
created for the purpose of receiving and expending funds for needed district expenditures in an
emergency. The fund shall be in the amount of $1500.00.
The fund shall be administered by the Superintendent. The District Office secretary shall keep a record of
all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all
receipts, expenditures and balance at the end of each school year. An itemized receipt shall be maintained
for each expenditure. Any person authorized to administer a petty cash fund shall be bonded by the
school district. Upon proper report to the board, the petty cash fund shall be replenished by payment
from the appropriate fund of the school district.
The petty cash fund shall not be loaned or advanced against the salary of any employee.
Funds in the petty cash fund shall remain district funds but shall not be considered school money for
purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply.
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 6th day of
July, 2009.
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that
the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in
emergencies.
WHEREAS, Kansas law authorized the establishment of petty cash funds.
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington
County, Kansas that a petty cash fund designated as the Clifton Clyde Grade School Petty Cash Fund is
created for the purpose of receiving and expending funds for needed district expenditures in an
emergency. The fund shall be in the amount of $500.00.
The fund shall be administered by the building principal. The building secretary shall keep a record of all
receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all
receipts, expenditures and balance at the end of each school year. An itemized receipt shall be maintained
for each expenditure. Any person authorized to administer a petty cash fund shall be bonded by the
school district. Upon proper report to the board, the petty cash fund shall be replenished by payment
from the appropriate fund of the school district.
The petty cash fund shall not be loaned or advanced against the salary of any employee.
Funds in the petty cash fund shall remain district funds but shall not be considered school money for
purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply.
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 6th day of
July, 2009.
Motion carried 6-0.
Designate Attendance Officers: Motion made by Branfort, seconded by Feight to
designate Mr. Pekarek and Mrs. Keim as attendance officers for the 2009-2010 school
year. Motion carried 6-0.
Designate Coordinators for Title VI, Title IX and ADA: Motion made by Kieffer,
seconded by Seifert to designate Mr. Pekarek as Coordinator for Title VI of the Civil
Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the
Rehabilitation Act of 1973, and the American with Disabilities Act of 1990. Motion
carried 6-0.
Designate Official Depositories for District Funds: Motion made by Feight,
seconded by Seifert to designate the Kaw Valley State Bank, the People’s Exchange
Bank of Clyde and the Elk State Bank of Clyde as the official depositories for district
funds. Motion carried 5-0-1. Branfort abstained and an abstention counts as a nay
vote.
Adopt Waiver for Requirements for GAAP: Motion made by Branfort, seconded
by Feight to adopt the resolution for generally accepted accounting principals as
presented.
RESOLUTION
WHEREAS the USD 224, Washington County, Kansas, has determined that the financial statements and
financial reports the year ended June 30, 2010 to be prepared in conformity with the requirements of K.S.
A. 75-1120a are not relevant to the requirement of the cash basis and budget laws of this state and are of no
significant value to the USD 224 Board members or the general public of USD 224.
And WHEREAS there are not revenue bond ordinances or other ordinances or resolutions of said
municipality which require financial statements and financial reports to be prepared in conformity with
said act for the year ended June 30, 2010.
NOW, THEREFORE BE IT RESOLVED, By the Board of USD 224, Washington County, Kansas, in
regular meeting duly assembled this 6th day of July, 2009 that the said Governing Body requests the
Director of Accounts and Reports to waive the requirements of said law as they apply to USD 224 for the
year ending June 30, 2010.
BE IT FURTHER RESOLVED, that the said Governing Body shall cause its financial statement and
financial reports of the said municipality to be prepared on the basis of cash receipts and disbursement as
adjusted to show compliance with the cash basis and budget laws of this State.
Motion carried 6-0.
Appoint Food Service Representative: Motion made by Kieffer, seconded by
Ohlde to appoint Jan Tremblay as the food service representative for the 2009-2010
school year. Motion carried 6-0.
Appoint Hearing Officer for Free & Reduced Price Meal Application Appeals: Motion
made by Ohlde, seconded by Feight to appoint Mr. Pekarek as the hearing officer for
free & reduced price meal application appeals for the 2009-2010 school year. Motion
carried 6-0.
Adopt 1116 Hour Calendar: Motion made by Branfort, seconded by Feight to adopt
the 1,116 hour school calendar for 2009-2010. Motion carried 6-0.
Designate District KPERS Representative: Motion made by Ohlde, seconded by
Seifert to appoint Jan Tremblay as the USD 224 KPERS representative. Motion
carried 6-0.
Designate Official District Newspapers: Motion made by Branfort, seconded by
Seifert to designate the Clyde Republican and the Washington County News as the
official district newspapers. Motion carried 6-0.
Insurance and Workman’s Compensation: Motion made by Seifert, seconded by
Feight to approve the property, liability, vehicle and workman’s compensation from
Brooke Insurance Company. Motion carried 6-0.
Review Capital Outlay Mill Levy Authority: Discussion only
Adopt Early Payment Request Policy: Motion made by Branfort, seconded by
Ohlde to allow payment of salaries and wages as stated in K.S.A. 12-105b. Motion
carried 6-0.
Appoint Freedom of Information Officer: Motion made by Seifert, seconded by
Feight to appoint Mr. Pekarek as the Freedom of Information Officer. Motion carried
6-0.
Resolution Establishing Activity Accounts: Motion made by Feight, seconded by
Branfort to establish activity accounts in accordance with the resolution as presented:
RESOLUTION
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that
the creation of activity fund is an efficient method to pay expenses for student activities; and
WHEREAS, Kansas law authorizes the establishment of school activity funds;
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington
County, Kansas that an activity fund designated as the Clifton-Clyde Middle School Building Activity
Fund is created for the purpose of receiving and expending funds for student activities, including athletics,
music, forensics, dramatics and other board approved student extra-curricular activities.
The fund shall be administered by the building principal. The building secretary shall keep a record of all
receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all
receipts, expenditures and balance at the end of each month and at the end of each school year. Any
person authorized to administer an activity fund shall be bonded by the school district. Funds in the
activity fund shall remain district funds but shall not be considered
school money for purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply.
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 6th day of
July, 2009.
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that
the creation of activity fund is an efficient method to pay expenses for student activities; and
WHEREAS, Kansas law authorizes the establishment of school activity funds;
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington
County, Kansas that an activity fund designated as the Clifton-Clyde High School Building Activity
Fund is created for the purpose of receiving and expending funds for student activities, including athletics,
music, forensics, dramatics and other board approved student extra-curricular activities.
The fund shall be administered by the building principal. The building secretary shall keep a record of all
receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all
receipts, expenditures and balance at the end of each month and at the end of each school year. Any
person authorized to administer an activity fund shall be bonded by the school district. Funds in the
activity fund shall remain district funds but shall not be considered
school money for purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply.
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 6th day of
July, 2009.
WHEREAS, the Board of Education of USD No. 224, Washington County, Kansas, has determined that
the creation of activity fund is an efficient method to pay expenses for student activities; and
WHEREAS, Kansas law authorizes the establishment of school activity funds;
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD No. 224, Washington
County, Kansas that an activity fund designated as the Clifton-Clyde Grade School Building Activity
Fund is created for the purpose of receiving and expending funds for student activities, including athletics,
music, forensics, dramatics and other board approved student extra-curricular activities.
The fund shall be administered by the building principal. The building secretary shall keep a record of all
receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all
receipts, expenditures and balance at the end of each month and at the end of each school year. Any
person authorized to administer an activity fund shall be bonded by the school district. Funds in the
activity fund shall remain district funds but shall not be considered
school money for purposes of K.S.A. 72-8202d(b) and the provisions of K.S.A.12-105b shall not apply.
ADOPTED by the Board of Education of USD No. 224, Washington County, Kansas, the 6th day
of July 2009.
Motion carried 6-0.
Approve PDC Points for 2008-2009: Motion made by Branfort, seconded by Feight
to approve the professional development points for 2008-2009 as presented. Motion
carried 6-0.
Resolution to Establish Home Rule: Motion made by Feight, seconded by Kieffer
to establish the home rule resolution as presented:
RESOLUTION
WHEREAS, the Board of Education of Unified School District No. 224, Washington County, Kansas, has
determined that the exercise of powers granted by the legislature is of benefit to the board and local
patrons; and
WHEREAS, Kansas law authorizes the board to transact all school district business; and
WHEREAS, the board intends to adopt policies that the board deems appropriate to perform its
constitutional duty to maintain, develop and operate local public schools; and
WHEREAS, the board acknowledges that the powers granted by law shall not be construed to relieve the
board from any obligations to comply with state law; and
WHEREAS, the board acknowledges that the powers granted by law and this resolution shall not be
construed to relieve any other unit of government of its duties and responsibilities prescribed by law; and
WHEREAS, the board acknowledges that the powers granted by law do not create any responsibility on
the part of the district to assume the duties or responsibilities that are required of another unit of
government.
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 224,
Washington County, Kansas, that the board shall exercise the power granted by law and by this resolution.
ADOPTED by the Board of Education of Unified School District 224, Washington County, Kansas, the
6th day of July 2009.
Motion carried 6-0.
Destruction of Records: Motion made by Seifert, seconded by Kieffer to adopt the
resolution for destruction of records as presented:
RESOLUTION
BE IT RESOLVED THAT, the Board of Education of Unified School District No. 224, Washington
County, Kansas hereby authorizes the Clerk of the Board to destroy the following records pursuant to K.
S.A. 72-5369 and K.S.A. 72-5370.
All records over the statutory limit of five (5) years, excluding student and staff records.
ADOPTED by the Board of Education of Unified School District 224, Washington County, Kansas, the
6th day of July 2009.
Motion carried 6-0.
Establish Student Fees and mileage Reimbursement: This item will be revisited
at the Budget Workshop on July 13th.
Approval of Contract to USD 333 for Shared Services for Deb Knox: Motion
made by Branfort, seconded by Seifert to approve the contract to USD 333 for shared
services for Deb Knox within our district. Motion carried 6-0.
Energy Audit: Mr. Pekarek asked the board to consider doing an energy audit
through Trane LLC. It is cost-free for the audit and is a pre-requisite to apply for
“Clean and Renewable energy" stimulus money. It was the consensus of the board to
do this.
Superintendent Remarks
Mr. Pekarek reported that he has had a great first week at USD 224. He has met a
lot of patrons and staff.
He will be putting articles in the district newspapers on a regular basis and meeting with
supervisors, directors and coordinators regularly.
Adjourn
Motion made by Seifert, seconded by Branfort to adjourn the board meeting. Motion
carried 6-0.
*This is the unofficial record of the July 6, 2009 Board of Education meeting pending board approval at the regular August meeting.
