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September 8, 2009 Board of Education Minutes

Clifton Clyde USD 224
Board of Education Meeting
September 8, 2009, 8:00 p.m.
Clifton Clyde Middle School

Members Present
Renay Branfort, Frank Brownell, Steve Feight, Dean Michaud, Deb Ohlde, Scott Seifert

Others Present
Superintendent Brian Pekarek, Principal Cheryl Keim, Clerk Jan Tremblay,
Patrons: Jack Schwab. Nikki Barnes, Mike Duever, Bill Peterson, Laura Rogers, Brenda Danielson, Karrie Peterson, Karla Danielson, Keven Ward

Call to Order
President Brownell called the meeting to order at 8:00 p.m.

Approve Consent Agenda
2f-Acceptance of $1,000 Kansas Crossroads Grant, 2g-Acceptance of $250 from Jim Germann Construction for Additional Wind Turbine Expenses, 2h-Acceptance of Ready-Made Concrete Donation, 2i-Acceptance of Twin Valley Conduit/Drilling Donation, 2j-Acceptance of Prairieland Electric Cooperative’s Donation of a Solar-Powered Water Pump, 2k-Acceptance of Kenton Brown’s Donation of Rebar/Wire, 2l-Acceptance of Lowes Home Improvement Landscaping Donation were added to the agenda. Motion made by Seifert, seconded by Feight to approve the consent agenda as amended. Motion carried 6-0.
The August 3, 2009 minutes, under Unfinished Business were corrected in the following manner: Motion made by Feight, seconded by Michaud to approve a 2-year contract for Cheryl Keim, high school principal, with a 1% salary increase, three personal days and allow her to convert two sick leave days to personnel days in a current year. Motion carried 6-0.
The August 17, 2009 Budget Hearing minutes were corrected by adding Patrons Present: Jeff Koch.
Motion made by Branfort, seconded by Feight to approve the corrections to the August board meetings. Motion carried 6-0.

Approve Bills for Payment
After discussion on the bills, motion made by Branfort, seconded by Michaud to approve the bills for payment. Motion carried 6-0.
Review Correspondence
A thank you was received from Keri Feight for the new heating and air conditioning units in the FAC room at the high school.

Receive Patron’s Comments
None

Hear Board Member Reports
Smoky Hill Educational Service Center: Brownell reported that at the last meeting of the Smoky Hill ESC, he gave a report on the new wind turbine and solar pump being installed at the high school.

Hear Building Reports
Student Council Report: President Laura Rogers:
• Clifton Clyde High School Student Council President, Laura Rogers reported to the board on the
projects they are planning at the high school this year. They will be presenting information to the
public at the ballgames on green schools, maintaining the landscaping around the turbine and solar
pump area, trading ideas with other school student councils and many more projects.
High School Report: Mrs. Keim:
Mrs. Keim thanked Laura Rogers for presenting to the board.
• Homecoming has been moved back to a Friday at the request of the Student Council.
• Dual credit classes were discussed as to whether they are deterrence to the electives.
The Board of Regents is looking also at whether the dual credit classes are preparing students for
college. The board will revisit this issue at semester. Mrs. Newell currently does a survey of
graduated students to see how well they felt they were prepared for college.
• The facilities looked great for the beginning of the school year.
• The pop machine is back in the high school after students wrote a persuasive paper on the merits of
having it in the school.
• The Salvation Army has games on October 3, 10 and 17. The want to use the playing field on
Thursdays for 30 to 60 minutes to practice kicking field goals and use the high school field for their
games. The coaches will be consulted about this.
• The board discussed ways to keep vehicles off of the lawns at the high school.
• The Pepsi Cola Company is now the vendor at the high school. The school will receive incentive pay at the end of the year.
Grade School/Middle School/District Report: Brian Pekarek:
• The wind turbine will be installed on Friday the 18th. PFIM, the manufacturer, will be here to hoist
it in place.
• A solar-powered pump will also be installed at the high school to pump water for various projects.
• The district is hoping to receive bids for an updated telephone system for the district.
• The district has some computers that could be auctioned off.
• Rock was put down at the back of the grade school for faculty parking.
• The 4th grade classroom has been having issues with an odor of unknown origin.
• The district could face another budget cur this year of $60,000 and $182,000 in the next year.
• The administration is encouraging all certified staff to write a grant this year.
• The district received a grant from Lowes that will help to landscape the area around the wind
turbine and solar pump. Students will help maintain this project.

New & Miscellaneous Business
FFA Presentation and Request: Several FFA students talked to the board about the National FFA Convention this year in Indianapolis, IN. They earn the money to pay for their expenses and requested transportation from the district. Motion made by Feight, seconded by Ohlde to allow the FFA to use district transportation for their field trip. Motion carried 6-0.
Bus Transportation Request:  Brenda Danielson and Karrie Peterson, representing the Branfort Covenant Church, requested transportation for students going to the Wednesday night youth group. Bill Peterson, driver of the bus, explained that it would not add any miles to his route or delay any students from getting home. The program lasts until November 18th and then has another session in the spring. Motion made by Branfort, seconded by Seifert to allow students to use the unused seats in Mr. Peterson’s route bus if they want to attend the Branfort Covenant Church Wednesday Night Youth Group since this is along Mr. Peterson’s bus route and since it would be a cost savings to the district.. Motion carried 6-0.
Keven Ward from Trane Energy: District Energy Audit Presentation:  Mr. Ward toured all of the district buildings and reported to the board that the buildings were very well maintained. Most of the larger projects, such as the windows, roofs and boilers systems have been updated in the recent years. It was the consensus of the board to have Mr. Ward proceed with the initial steps for the energy audit and report to the board at the October meeting.
Blue Cross/Blue Shield Insurance Bid:  This item was removed from the agenda.
Grant Writing Request: Discussion only on compensating staff members for writing and receiving grants. The board asked that Mr. Pekarek check with other districts and see if they do this and also check with the CPA auditors on the legality of it.

Unfinished Business
Adopt Board of Education Policy Changes and Additions:  Motion made by Branfort, seconded by Michaud to update our bullying policy and change our coaching evaluation policy to the changes suggested. Motion carried 6-0.
Evaluation of KASB District Goals/Superintendent Checklist: Discussion only on the district goals and the superintendent checklist established at the July 13, 2009 work session. It will be discussed at the October meeting.

Superintendent Remarks
The wind turbine is to be erected on Friday, 11th.
Robison Solar Systems donated the solar pump system that will be located at the high school along side of the wind turbine. The well will be dug for $1,000 by Associated Drilling of Olsburg, KS.

Adjourn
The meeting was adjourned at 10:45 p.m.


*This is the unofficial record of the September 8, 2009 Board of Education meeting pending board approval at the regular October meeting.